Administrative Manager (Assistant to Gallery Director)

Set up in 2010, Blindspot Gallery is a contemporary art gallery based in Hong Kong. The gallery features diverse media in contemporary art, representing mainly emerging and established Chinese and Asian artists from the region, but also beyond.

Responsibilities:

• Perform administrative duties for the company, and handle personal matters for Director
• Manage gallery’s invoicing, payments, bookkeeping and accounting records.
• Manage administrative duties including filing contracts and legal documents, office supplies, general maintenance and upkeep of the office and gallery.
• Manage insurance, shipments and delivery of artworks.
• Manage all HR needs including staff’s payroll, reimbursement, attendance, and insurance.
• Manage the gallery’s inventory system and client database (with assistance of Gallery Assistant)
• Monitor the in and out of artwork including condition checking, packing, shipping, and related documentation (with assistance of Gallery Assistant)
• Manage and filing of company’s legal documents and agreements.
• Assist Director with travel booking, appointment scheduling, and art collection management.

Requirements:

• University graduate
• Minimum 3 to 5 years of relevant experience
• Fluency in spoken and written English and Mandarin
• Good communication and interpersonal skill
• Organized, detail-oriented, independent, resourceful and proactive
• Interest in art and culture is a plus

Immediately available is preferred. Interested parties please send resume and cover letter with expected salary to recruit@blindspotgallery.com.  Please state “Application for Administrative Manager (Assistant to Gallery Director)” in the subject line.