Nov 29 2018

Gallery Operations Manager – Rossi & Rossi Hong Kong



Full-time, Permanent – 5 days weekly, Monday–Friday, 10:00 am – 6:00 pm

Position Summary:

– Ensure the overall safety, preservation, maintenance, and documentation of artworks on view, in storage, and on loan.

– Oversee the management of the gallery physical space and activities, including installation and deinstallation of artwork, opening and closing procedures and special events.

– Receive, catalogue and photograph newly delivered works; plan and organise exhibition-related movement of objects, including packing, shipping, and insurance for exhibitions as well as for incoming and outgoing shipments.

– Manage the database of inventory and digital images.


– Manage all aspects of artwork care, following and implementing accepted professional standards and practices.

– Maintain inventory records, database and labels; maintain files and archives.

– Coordinate with Rossi & Rossi London on the maintenance of internal databases.

– Responsible for logistics related to loans and traveling exhibitions, including documentation, condition reports, packing, shipping, and receiving.

– Administer loan forms and agreements and ensure adherence to established policies.

– Prepare and maintain all equipment needed for art fairs—toolbox and supplies.

– Coordinate Audio and Visual equipment needed for exhibitions.

– Organise and maintain gallery tools and equipment used for installation, repairs, conservation and storage.

– Establish object conservation priorities and plan/implement the safe storage of all works.

– Oversee monitoring of environmental conditions, including humidity and temperature.

– Assist in preparing proposals and applications for fairs and special exhibitions.

– Proper packing of artworks and maintenance of packing supplies.

– Liaise with shippers and manage off-site storages.

– Oversee local deliveries and off-site hanging when required.

– Coordinate framing and delivery of artwork to and from framers.

– Train and supervise part-time staff and and/or interns performing related work.

– Complete a bi-annual inventory report for the management team.


Bachelor’s degree in art, art history, museum studies or related field and/ or experience as an Art Handler, Registrar or Collections Manager or comprehensive studio experience.

Required Skills:

– Fluency in Cantonese and English.

– Proficiency in photography and working with photographic equipment, digital file maintenance and photo-editing software.

– Proficiency on Mac platform and related software.

– Strong interpersonal and communication skills.

– Handling of average-weight objects up to 25 pounds.

A successful candidate should have a strong work ethic, an eye for detail, understanding of art handling, packing and storage, knowledge of photography equipment, willing to dedicate additional hours during exhibition installations and have a positive attitude about performing many kinds of tasks on a demanding schedule.

A competitive salary for this position will be offered commensurate with experience.

Cover letter, resume and letter of reference may be sent to:

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