Oct 31 2023

Senior Gallery Executive/ Gallery Assistant (Operation) – 3812 Gallery

3812 Gallery

With gallery spaces in the heart of Hong Kong and London, 3812 has both Europe and China written into its DNA. Co-founded by Calvin Hui and Mark Peaker, 3812 represents and exhibits both modern and contemporary Chinese and British artists, fostering dialogues between them. The gallery regularly places their work in major public and private collections. 3812 continues to develop its vision through representing contemporary artists of various genres.

We are looking for a full time Senior Gallery Executive/ Gallery Assistant to join our team.


  • Assist in daily operation and production.
  • Mange artwork inventory and logistic, update and crosscheck system by time to time.
  • Coordinate various event & programs.
  • Provide safe storage and handling solutions for inventory within gallery.
  • Monitor Packing, installation, de-installation, condition reports, wall repair, and lighting of works within the gallery.
  • Maintain inventory of tools and packing materials.
  • Coordinate and purchase supplies from outside vendors, while tracking expenses and costs.
  • Assist in pre and post sales area include document preparation, framing and logistic.
  • Ensure packing, handling and installation standards and protocols are met, as set by Artist or Lender.
  • Release and receipt paperwork oversight, database management, artwork labeling, and document retention.
  • Follow up on facilities maintenance for gallery and exhibition.
  • Coordinate local, domestic and international shipments of artwork and deliveries and manage relevant communications in a clear and seamless fashion, including customs documentation.
  • General knowledge of consignment and loan agreements, including transport to museums, galleries, clients and artists.
  • Manage insurance & condition reports.
  • Organize and file incoming and outgoing forms, generate in-house condition reports and perform artwork inspections.
  • Liaise with staff, art handling companies, artist studios, fine art shippers, framers, and conservators.
  • Perform general administration for the gallery
  • Assist in communication when necessary.
  • Assist in ad-hoc projects as assigned and assigned tasks to assistant appropriately.


  • Bachelor’s Degree, with a minimum of 2 years of related experience working within the arts community; gallery or museum background preferred.
  • Ability and willingness to work well within a team, as well as independently; enthusiasm and flexibility appreciated.
  • Experience in artwork management, inventory management and logistic coordinator.
  • Strong administrative, professional, organizational, confident, proactive, sociable and excellent attention to detail.
  • A good team player who is responsible, result-oriented, independent, able to multitask and work to deadlines.
  • Excellent verbal and written communication skills and fluency in English, Cantonese and Mandarin is essential.

Visit www.3812gallery.com for more information.


If you are interested, please send your full resume and a cover letter, expected salary and availability to agnes.wu@3812cap.com.

No Comments

    No comments yet. Be the first!